Where your week actually goes today — and the fastest way to get a good chunk of it back.
About 10 hours a week vanish into proposals, inbox, and client admin — the lowest-paid, most draining part of the job, and the reason design keeps getting pushed to the evening.
A setup that drafts the proposal, triages the inbox, files the client detail, and chases the invoice — so the week bends back toward the work you're actually hired for.
Focus: efficiency — nearly everything here buys back time. Two picks also help you win more of the work you want.
We only prescribe from one corner — high impact, low effort. Here's the whole map, so you can see what we left out, and why.
High impact, low effort — this report focuses here.
HoneyBookProposal drafter (Claude)Wispr FlowNotion hubZapier onboardingHigh impact, high effort — phase in after the wins (slide 07).
Self-updating portfolioClient portalLead engineLow impact, low effort — do them when time allows.
Low impact, high effort — not worth it today.
The pain on the left. What fixes it on the right. Detail on the next slide.
Picked to fit the stack you already use — swap in an equivalent you prefer; the plan works the same.
One place for proposals, contracts, invoicing, and a client pipeline — it replaces three scattered tools. Off-the-shelf, and every client record exports the day you decide to leave.
The one spot where a Claude project genuinely earns its keep: load your best proposals + a line on your voice, paste the brief, get a draft that sounds like you — which you drop straight into HoneyBook. Yours, not a subscription that owns your templates.
Talk instead of type — replies, notes, and briefs come out clean at roughly 3× typing speed, in every app you already use. The fastest win on this list to switch on.
One page per client: brief, links, decisions. Off-the-shelf, but the workspace and every record are yours to export any day.
When a client books, the contract, welcome email, and hub entry fire on their own. Plumbing that runs itself — and you can rebuild it anywhere.
Your tools don't have to work in silos. We found the ways yours can work as one — the difference between a pile of apps and a system that runs itself.
Wiring these into one reliable system — set up, connected, and kept running — is the build we do. You own it at the end; we're just the ones who assemble it.
Book your review call →Ten minutes a day. Do all four and you'll feel roughly half the benefit by Friday.
Set it up; import your two most active clients.
Build the Claude project — three past proposals + a voice line.
Install it; dictate your next three replies.
Wire the booking → contract → welcome flow.
Bigger builds — high value, more lifting than a Friday afternoon. If you'd want these done for you and handed over so you own them, that's exactly what the review call is for.
New projects flow from your client hub to your site — no touching HTML, no "I'll update it later."
Contract, questionnaire, kickoff — automatic, and branded to you, not to some SaaS.
Turns your best work into a steady trickle of the right enquiries, instead of feast-or-famine.
at €60/hr = €420/wk ≈ €1,819/mo
most of the stack is €0
reclaimed and reinvested